挑戰(zhàn) 1 小時(shí)搞定年度總結(jié)
Challenge to complete the annual review in 1 hour
石墨文檔 Graphite document 2021-12-29 16:00The 2021-12-29 16:00
朋友袭艺，你的年度總結(jié)做完了嗎？ Have you finished your annual review, my friend? Have you finished your annual review, my friend?
每到年底，年度總結(jié)四個(gè)字就好像懸在職場(chǎng)人頭頂?shù)乃膲K大石骚勘。要擠壓工作時(shí)間去完成它，要整理過(guò)去一年的項(xiàng)目資料，要在全公司公開展示……對(duì)于部門 / 團(tuán)隊(duì)而言俏讹，年度總結(jié)也被當(dāng)做一個(gè)小型項(xiàng)目当宴，leader 思考的是怎么更好地進(jìn)行項(xiàng)目管理，部門成員則更關(guān)注怎么更高效地完成總結(jié)本身泽疆。
At the end of each year, the four words of annual summary are like four big stones hanging over the head of people in the workplace. There's squeezing work hours to get it done, there's sorting through the last year's projects, there's a company-wide public presentation... For the department/team, the annual summary is also regarded as a small project. The leader thinks about how to better manage the project, while the members of the department pay more attention to how to efficiently complete the summary itself.
At the end of each year, the four words of annual summary are like four big stones hanging over the head of people in the workplace. There's squeezing work hours to get it done, there's sorting through the last year's projects, there's a company-wide public presentation... For the department/team, the annual summary is also regarded as a small project. The leader thinks about how to better manage the project, while the members of the department pay more attention to how to efficiently complete the summary itself.
都是打工人户矢，我們非常能理解大家對(duì)年度總結(jié)的復(fù)雜感情。今天不講年度總結(jié)的必要性殉疼、重要性梯浪，我們跟大家分享下如何通過(guò)石墨把做年度總結(jié)這件事變得更高效、更輕松瓢娜。
We are all part-time workers, and we can understand your mixed feelings about the annual review. Today, instead of talking about the necessity and importance of annual review, we will share with you how to make annual review more efficient and easier through graphite.
We are all part-time workers, and we can understand your mixed feelings about the annual review. Today, instead of talking about the necessity and importance of annual review, we will share with you how to make annual review more efficient and easier through graphite.
01
匯報(bào)一定要用 PPT 嗎挂洛？ Do POWERPOINT presentations have to be used? Do POWERPOINT presentations have to be used?
你們公司用在線文檔匯報(bào)，還是用傳統(tǒng) PPT 匯報(bào)眠砾？
Does your company use online documentation or traditional POWERPOINT presentations?
Does your company use online documentation or traditional POWERPOINT presentations?
兩者如何選擇虏劲，已經(jīng)成為了檢驗(yàn)一個(gè)團(tuán)隊(duì)工作是否高效的重要指標(biāo)。
How to choose the two has become an important indicator to test whether a team works efficiently or not.
How to choose the two has become an important indicator to test whether a team works efficiently or not.
大家都有類似的經(jīng)驗(yàn)——當(dāng)我們?cè)谧?PPT 時(shí)荠藤，往往會(huì)舍本逐末伙单，把過(guò)多的時(shí)間精力聚焦在排版美化上，而壓縮了思考以及內(nèi)容撰寫時(shí)間哈肖。
We all have similar experience -- when we make PPT, we tend to skip the essentials and focus too much time and energy on typesetting and beautification, and compress the time for thinking and content writing.
We all have similar experience -- when we make PPT, we tend to skip the essentials and focus too much time and energy on typesetting and beautification, and compress the time for thinking and content writing.
因此吻育，從國(guó)外到國(guó)內(nèi)，從互聯(lián)網(wǎng)公司到傳統(tǒng)行業(yè)淤井，越來(lái)越多的組織布疼，在線文檔已經(jīng)替代 PPT，成為大家進(jìn)行工作匯報(bào)的首選币狠。
Therefore, from foreign to domestic, from Internet companies to traditional industries, more and more organizations, online documents have replaced PPT, become the first choice for everyone to report their work.
石墨文檔支持插入表格游两、超鏈接、圖片漩绵、音/視頻等贱案，擁有豐富的標(biāo)題格式選項(xiàng)，通過(guò)在線文檔我們也能夠更高效地做出邏輯清晰止吐、界面美觀的總結(jié)文檔宝踪。 Graphite documents support insertion of tables, hyperlinks, images, audio/video, etc., with rich title formatting options, through online documents we can also more efficiently produce logical, beautiful summary documents.
舉個(gè)例子，如果你是品牌公關(guān)碍扔，插入今年的項(xiàng)目視頻瘩燥，點(diǎn)擊就可以直接在文檔內(nèi)播放。
For example, if you are a brand PUBLICist, insert a video for this year's project and click it to play it directly within the document.
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如果你是銷售不同，插入數(shù)據(jù)分析表厉膀，文檔內(nèi)可以直接拖拽瀏覽溶耘，點(diǎn)擊可以直接打開文件查看詳情。
If you are a salesman, insert a data analysis table, which can be dragged and viewed directly within the document, and click to open the document to view the details.
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在撰寫年度總結(jié)時(shí)服鹅，石墨文檔可以讓我們更加聚焦于內(nèi)容創(chuàng)作凳兵，一個(gè)文檔聚合所有信息，從而更加高效優(yōu)雅地呈現(xiàn)想表達(dá)的內(nèi)容菱魔。
When writing the annual review, graphite documents allow us to focus more on content creation, aggregating all information in one document to more efficiently and gracefully present what we want to say.
如果公司要求必須使用 PPT留荔，那么一定要試試在線幻燈片吟孙，它與傳統(tǒng)本地 PPT 相比澜倦，具有得天獨(dú)厚的優(yōu)勢(shì)。
If powerpoint is a must, try online slideshows, which offer unique advantages over traditional local powerpoint.
還是舉個(gè)具體的例子杰妓，在制作匯報(bào)文檔時(shí)少不了要用可視化圖表展示數(shù)據(jù)成果藻治。
As a concrete example, visual diagrams are often used to show the results of a presentation document.
以前我們特別怕粘貼到 PPT 里的表格有更新，因?yàn)檫@意味著要重新生成圖表巷挥，意味著可能需要再一次傳輸 PPT 文件桩卵，意味著如果過(guò)了 PPT 提交日期，就無(wú)法修改調(diào)整倍宾。
In the past, we were especially afraid of updating the form pasted into the PPT, because it meant that the chart had to be generated again, that the PPT file might have to be transferred again, and that it could not be modified and adjusted after the PPT submission date.
而如果你使用的是可以實(shí)時(shí)更新雏节，可以與表格互聯(lián)互通的石墨幻燈片，以上問(wèn)題都將不復(fù)存在高职。匯報(bào)內(nèi)容可以修改到演講的前 1 秒钩乍，無(wú)論表格數(shù)據(jù)更新過(guò)多少次，最后刷新已嵌入 PPT 中的圖表即可看到最新版本怔锌。
If you use graphite slides that can be updated in real time and interconnect with tables, none of these problems will exist. The report content can be modified to the first second of the speech. No matter how many times the table data has been updated, you can see the latest version by refreshing the chart embedded in the PPT at last.
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02
可自動(dòng)提醒的進(jìn)度管理表 Progress management sheet that can be automatically reminded
對(duì)于員工寥粹，當(dāng)匯報(bào)文檔寫完，年度總結(jié)算是完成了一大半埃元。但對(duì)于部門負(fù)責(zé)人或者 HRBP 涝涤，進(jìn)度條還遠(yuǎn)遠(yuǎn)不到一半。
For employees, when the report documents are written, the annual summary is almost half done. But for department heads or HRBPS, the progress bar is far less than halfway there.
他們要負(fù)責(zé)通知發(fā)布岛杀、文檔收集阔拳、會(huì)議組織等一系列工作，需要把控好整個(gè)年度匯報(bào)項(xiàng)目的進(jìn)度类嗤。
They are responsible for issuing notices, collecting documents, organizing meetings, etc., and need to control the progress of the annual report project.
如果人少糊肠，事情自然很簡(jiǎn)單。但如果部門人員眾多或者要做公司全員分享土浸，年度總結(jié)匯報(bào)就會(huì)成為一個(gè)大項(xiàng)目罪针。
If there are fewer people, things are easy. But if the department is large or shared across the company, the annual report can become a big project.
這個(gè)時(shí)候，我們就可以使用石墨表格來(lái)做任務(wù)管理黄伊。
At this point, we can use graphite tables for task management.
在石墨表格里泪酱，我們定義好需要成員填寫的內(nèi)容，寫明提交時(shí)間設(shè)置「日期提醒」，就可以搭建一個(gè)能夠自動(dòng)提醒的任務(wù)進(jìn)度管理表墓阀。
In the graphite form, we define the content that needs to be filled in by members, write down the submission time setting "date reminder", and then we can build a task progress management table that can be automatically reminded.
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如果擔(dān)心信息被誤刪改或者有信息可見范圍管控需求毡惜，我們還可以使用「鎖定單元格」功能，為不同的業(yè)務(wù)模塊斯撮、不同的人員劃定專屬的區(qū)域经伙，獨(dú)立設(shè)置可編輯、僅查看勿锅、禁止查看權(quán)限帕膜，和而不同，在保證效率的同時(shí)兼顧安全管控溢十。
If worry about information revised by mistake or have a visible scope control requirements, we can also use the "cell" locking function, for different business modules, different personnel delimit the exclusive area, independent setting can edit, view, view permissions only, and, in the guarantee of efficiency at the same time give attention to both security controls.
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項(xiàng)目管理就是時(shí)間節(jié)點(diǎn)管理垮刹，使用「日期提醒」功能，我們可以設(shè)置倒計(jì)時(shí)自動(dòng)提醒张弛，規(guī)定好不同時(shí)間節(jié)點(diǎn)荒典，匯報(bào)人要完成的具體的任務(wù)，如此一來(lái)吞鸭，到期時(shí)相關(guān)人員就能收到消息提醒寺董。
Project management is time node management, using the "date reminder" function, we can set up automatic reminder countdown, specify different time nodes, report specific tasks to be completed, so that when the expiration of the relevant personnel can receive the message reminder.
總結(jié)一下，在年度總結(jié)匯報(bào)整個(gè)項(xiàng)目里刻剥，通過(guò)多人協(xié)作編輯與權(quán)限管控遮咖，石墨表格可以讓信息的收集變得更便捷、規(guī)范透敌，配合日期提醒盯滚，就實(shí)現(xiàn)了信息通知、收集酗电、提醒魄藕、匯總?cè)^(guò)程的自動(dòng)化。
To sum up, in the whole project of annual summary report, through multi-person collaborative editing and permission control, graphite form can make the collection of information more convenient and standardized, with date reminder, it realizes the automation of information notification, collection, reminder and summary.
03
一種高效的公開匯報(bào)方式 An efficient way to report publicly
當(dāng)收到年度總結(jié)大會(huì)倒計(jì)時(shí) 1 天的提醒時(shí)撵术，我們就知道公開匯報(bào)的日子要到了背率。
When we were reminded of the 1-day countdown to the annual summary meeting, we knew the day of public presentation was coming.
傳統(tǒng)的 PPT 匯報(bào)模式下，我們往往都是先聽匯報(bào)再提問(wèn)嫩与，“麻煩把 PPT 翻到第多少頁(yè)寝姿，我有個(gè)疑問(wèn)”是經(jīng)常出現(xiàn)的場(chǎng)景，浪費(fèi)時(shí)間不說(shuō)划滋，分享與提問(wèn)環(huán)節(jié)的割裂也極容易造成信息損耗饵筑。
Under the traditional PPT reporting mode, we often listen to the report first and then ask questions. "Please turn the PPT to the next page, I have a question" is a common scene. Not to mention wasting time, the separation of sharing and questioning is also very easy to cause information loss.
今天跟大家分享一個(gè)全新的匯報(bào)模式，僅需簡(jiǎn)單 4 步处坪，就可以開一個(gè)高效且有產(chǎn)出的匯報(bào)會(huì)議根资。
Today, I'm going to share with you a new debriefing model. In just 4 simple steps, you can have an efficient and productive debriefing meeting.
第 1 步 Step 1
提前準(zhǔn)備匯報(bào)文檔架专，整合所需呈現(xiàn)的信息。匯報(bào)開始前玄帕，將文檔鏈接發(fā)送到會(huì)議群部脚，其他人員點(diǎn)擊鏈接即可查看你的內(nèi)容。
Prepare your debrief in advance and integrate the information you need to present. Before the presentation, send a link to your document to the group so that other people can click on the link to view your content.
第 2 步 Step 2
匯報(bào)過(guò)程中裤纹，如果想就匯報(bào)人當(dāng)前陳述的內(nèi)容進(jìn)行重點(diǎn)探討委刘，可以直接在文檔內(nèi)「劃詞評(píng)論」，實(shí)時(shí)表達(dá)自己的疑問(wèn)和觀點(diǎn)鹰椒。
In the reporting process, if you want to focus on the content of the current statement, you can directly "comment" in the document to express your questions and opinions in real time.
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第 3 步 Step 3
在演講結(jié)束后锡移，匯報(bào)人瀏覽文檔，就可以對(duì)大家提出的問(wèn)題進(jìn)行集中解答吹零，展開探討罩抗，并得出結(jié)論。
At the end of the presentation, the presenter browses through the document, answers the questions raised, explores them, and draws conclusions.
第 4 步 Step 4
匯報(bào)結(jié)束后灿椅，針對(duì)點(diǎn)評(píng)人的意見和反饋，可以直接記錄在匯報(bào)文檔頂部钞支，從而為后續(xù)的工作指明方向茫蛹。
After the report, comments and feedbacks of reviewers can be directly recorded at the top of the report document, thus pointing out the direction for the follow-up work.
匯報(bào)作為年度總結(jié)的展示環(huán)節(jié)，也是集中溝通環(huán)節(jié)烁挟，它的要點(diǎn)應(yīng)該是高效的信息傳達(dá)與交換婴洼。通過(guò)石墨文檔，配合創(chuàng)新的會(huì)議模式撼嗓，匯報(bào)環(huán)節(jié)可謂是流暢又絲滑柬采。
As the display link of the annual summary, the report is also a centralized communication link, and its key point should be efficient information transmission and exchange. The presentation is smooth and silky with graphite documents and an innovative meeting format.
04
文件不沉淀，價(jià)值減一半 The document does not settle and its value is reduced by half
匯報(bào)不應(yīng)該是年度總結(jié)的最終環(huán)節(jié)且警，文件歸檔后才是有始有終粉捻。
The report should not be the final part of the annual review. The document should be filed.
回到年度總結(jié)的最開始——整理資料、數(shù)據(jù)斑芜，如果我們使用傳統(tǒng) Office肩刃，平時(shí)又很少進(jìn)行文件整理歸檔，那么在寫總結(jié)文檔時(shí)杏头，面對(duì)一整年的產(chǎn)出盈包，僅僅是找資料就會(huì)消耗你大量的時(shí)間和精力。
Back to the beginning of the annual summary -- sorting out materials and data. If we use traditional Office and rarely file, we will spend a lot of time and energy just looking for materials when writing summary documents in the face of a whole year's output.
而石墨具有即寫即存的特點(diǎn)醇王，對(duì)于個(gè)人來(lái)說(shuō)呢燥，所有產(chǎn)出的文件都會(huì)集中存放在「我的桌面」或相關(guān)的「團(tuán)隊(duì)空間」，點(diǎn)選或搜索都可以快速找到所需的文件寓娩、數(shù)據(jù)叛氨。
Graphite has the characteristics of write and save, for individuals, all output files will be centrally stored in "my desktop" or the relevant "team space", click or search can quickly find the required documents, data.
對(duì)于部門或團(tuán)隊(duì)來(lái)說(shuō)滥朱，如果需要對(duì)文件進(jìn)行集中存儲(chǔ)，匯報(bào)結(jié)束后力试，部門負(fù)責(zé)人可以在部門「團(tuán)隊(duì)空間」創(chuàng)建相應(yīng)文件夾徙邻，讓成員將匯報(bào)文檔一鍵轉(zhuǎn)移，即可實(shí)現(xiàn)集中規(guī)范管理畸裳。
For a department or team, if files need to be stored in a centralized manner, the head of the department can create folders in the "Team Space" of the department after the report and let members transfer the report documents with one click to achieve centralized and standardized management.
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如此一來(lái)缰犁，部門成員可以隨時(shí)查閱、學(xué)習(xí)其他同事的項(xiàng)目經(jīng)驗(yàn)怖糊。如果有新員工加入帅容，團(tuán)隊(duì)空間的文件資料也可以幫助 TA 更加快速地融入團(tuán)隊(duì)。
In this way, members of the department can consult and learn from other colleagues' project experience at any time. If a new employee joins the team, the documentation of the team space can also help him/her to integrate into the team more quickly.
年 years度 The degree of總結(jié)是日常工作的縮影伍伤，涉及到內(nèi)容生產(chǎn)并徘、協(xié)作、管控扰魂、沉淀的全過(guò)程麦乞。 Summary is the epitome of daily work, involving the whole process of content production, collaboration, control and precipitation.
與使用傳統(tǒng) Office 辦公對(duì)比，石墨的云 Office 將效率滲透到了多人協(xié)作劝评、數(shù)據(jù)收集分析姐直、項(xiàng)目管理、知識(shí)沉淀蒋畜、資料共享声畏、文件安全管理的方方面面。 Compared with the use of traditional Office, graphite cloud Office will infiltrate efficiency into many aspects of multi-person collaboration, data collection and analysis, project management, knowledge precipitation, data sharing, file security management.
讓每個(gè)員工都能有更多時(shí)間專注于創(chuàng)作姻成，充分發(fā)揮自己的創(chuàng)造力插龄，也幫助企業(yè)建立了高效、安全的文檔協(xié)作和共享機(jī)制科展，全面提升了內(nèi)部協(xié)同辦公效率均牢。 It also helps the enterprise establish an efficient and safe document collaboration and sharing mechanism, and comprehensively improves the internal collaborative work efficiency.
